You have the option to submit two versions of your thesis to the library, allowing you to submit one Master Copy complete with all examined material included (which we keep for our records), and a separate Library Copy for public viewing where you can remove copyright material or confidential aspects. If you do not plan on making a separate copy (because your thesis does not contain any material that needs to be redacted) then you can just submit one and it will be made public.
Version 1: Master Copy of Thesis
Your final amended thesis as approved by the University, this version will not be made public if you submit a separate Library Copy.
1. Make sure your thesis has a title page using the template provided by Office of Graduate Research (with the date you award was completed, not when it was submitted).
2. Convert your thesis to a PDF
3. Name your file ‘SurnameThesisYear_MasterCopy.pdf’
4. If you have data files (other than appendices), name these appropriately as these can be uploaded in addition to your thesis.
Version 2: Library Copy of Thesis
Additional copy of your thesis with parts redacted due to copyright or privacy reasons; this is the version which will be available for the public to read via the Library, after any applicable embargo periods.
1 . Go to ‘Save As’ from your MasterCopy file and create a duplicate PDF copy of your thesis, named ‘SurnameThesisYear_LibraryCopy.pdf’.
It is best to amend this version of your thesis from the PDF file rather than from Word, as it will avoid disrupting page numbering and citation management. If preferred, you can edit in Word and then convert to PDF, but this could affect your layout and numbering.
2. PDFs can be edited in Adobe Pro which is available on university computers. Open your LibraryCopy file and go into edit mode by clicking on the Tools banner at the top and then 'Edit PDF'.
3. In Adobe edit mode, you will be able to click on images and text boxes as objects. Use the mouse to select any images you need to remove and delete them. Add a text box in its place that says “Removed due to copyright restriction” (you can choose the wording you use and provide a link to the image if available).
4. Consider removing any material from your appendices that you only included for the benefit of your examiners and which may not have been intended for public viewing. Examples include letters of recommendation and correspondence. To keep your page numbering intact, you can keep the headings for each appendix, but delete the content and replace with a statement that says “Content removed for privacy reasons”.
5. Redact any other confidential material.
6. Save file, it is now ready to submit.